Bigger Brains Knowledge Base

Learning Paths

Published May 13th, 2025 by Chip Reaves

If you have several courses that you often assign together, you can simplify things by turning them into a Learning Path. A Learning path is a group of courses which can be assigned as one unit, and which may or may not be taken sequentially. To create a Learning Path, from the Team Leader menu click on Learning Paths: Create a Learning Path To

Adding and Managing Users (Members)

Published May 13th, 2025 by Chip Reaves

Team Leaders can manage the users on their team, including adding, deleting, and editing users (members). From the Team Leader menu in BrainStation, click the “Manage Teams” menu, and then Manage Team. This will take you to the Team Management portal, which looks something like this: On the leftside menu, click on “Members” and then “List” From

Team Settings and Branding

Published May 13th, 2025 by Chip Reaves

In the Team Leader menu, there is a tab called “Settings”. This gives you a few options to change the functionality of your Team: If “Community Library” is checked, this will enable the free Community Library for all users. If unchecked, it will be hidden. If “Suppress Email” is checked, it will prevent any emails from being sent such as cours

SubTeams

Published May 13th, 2025 by Chip Reaves

Sometimes you'll want to organize your users into discrete groups, by department or location or something else. BrainStation offers the Subteam option to make it easy to assign courses or run reports on these types of groups. Creating a Subteam From the Team Leader menu, click on “Manage Teams” and then “Manage Subteams”: In the Subteams screen,

Learner vs Team Leader Experience

Published May 13th, 2025 by Chip Reaves

When a regular Learner (user/member) signs into BrainStation, the header looks something like this: When a user with Team Leader permissions signs in, one menu item changes: In the user experience, the “Reports” menu will show a report of their own activity. For Team Leaders this becomes the “Team Leader” menu, with access to all reports, course

Team User Licenses and Limits

Published May 12th, 2025 by Chip Reaves

To use Bigger Brains and the BrainStation learning portal, each user must have a license. If you are receiving Bigger Brains from a reseller, they most likely manage the licenses for your team. They will often set a limit on how many licenses your team can have, so if you try to add a user and receive an error referencing a “user limit” or “out of

Installing the Teams App

Published May 1st, 2025 by Chip Reaves

The Bigger Brains eLearning app is a free app inside the Microsoft Teams Appstore. This app allows anyone to create tabs to view Bigger Brains eLearning in any Channel or Chat inside Microsoft Teams. Any User can add the Bigger Brains eLearning app, unless prevented by organization settings or policy. A Teams Admin can also add the app for all Users

User Login Options

Published May 13th, 2025 by Chip Reaves

There are several ways you can potentially offer to your users for signing into BrainStation and their Bigger Brains courses. Our Website The easy option is the website www.BrainStationLMS.com. This is a simple and unbranded website with easy access to all BrainStation sign in options. A similar login screen is also available at www.getbiggerbra

Sharing Lessons

Published April 29th, 2025 by Chip Reaves

Lesson sharing allows users to easily distribute individual lessons with colleagues or peers, providing a flexible way to share educational content. This feature works across various courses and offers multiple sharing methods. Important: Shared lesson links are temporarily accessible, typically valid for 10 days and limited to 10 views to prevent u

Getting Started

Published April 30th, 2025 by Chip Reaves

Download our New User Guide here! Signing In Getting started with BrainStation is easy, just sign in at www.brainstationlms.com! You can sign in many different ways: Username & Password - enter your credentials here to sign in the traditional way Login with Microsoft - if you are already signed in to a Microsoft 365 or personal Microsoft accou

Course Licensing and Self-Updating

Published May 6th, 2025 by Chip Reaves

For Bigger Brains courses licensed through our licensing server, the course content may automatically update. This is most commonly used when a course is released before Knowledge Checks or certain translations are available, but may also be used course lessons are updated, added, or removed. Each time a user opens the licensed SCORM course from the

Team Leader and Team Admin Access

Published April 30th, 2025 by Chip Reaves

About Team Leaders & Admins Team Leaders are users (learners) with special capabilities, to create courses, assign courses, run reports, and manage other users. Team Admins are similar but cannot manage other users. In old versions of our LMS there was a separate login needed for Team Leaders. Today Team Leaders use the same login as all othe

Course Visibility

Published April 30th, 2025 by Chip Reaves

In the Team Management portal, the Course Visibility tab can be used to choose which pre-installed Bigger Brains courses can be viewed and accessed by learners on your team. The Selector determines how course visibility will work: If “Show only selected courses” is chosen, only the selected courses will be visible. Any new courses added in the futur

Terms & Concepts

Published April 30th, 2025 by Chip Reaves

We use these terms throughout our learning platforms, and because they can be confusing, here's how we use them: Learning Management System (LMS) A LMS is a platform to delivering training. Our platform is called the BrainStation LMS, and it's designed to make it easy to find and access eLearning courses - and easy for companies to build their own

Add Teams App in a Tab

Published May 1st, 2025 by Chip Reaves

In any Chat or Channel, add a new Tab by clicking the + icon. After clicking the + icon, search for ‘Bigger Brains eLearning’. If you don’t see ‘Bigger Brains eLearning’, go to the Teams App store and make sure the app is installed. Which License Should You Choose? After adding a Tab, you will be asked to choose from one of three license types. Th

Course Builder

Published April 30th, 2025 by Chip Reaves

In addition to the courses included in BrainStation, you can create and add custom courses for you team via CourseBuilder. From the Team Leader menu select CourseBuilder to access your list of custom courses and create new courses. Create New Course To create a new course, select +Create New Course. Here you can add the Course Name and choose an I

SCORM and AICC Scoring

Published May 1st, 2025 by Chip Reaves

When implementing Bigger Brains courses in SCORM, xAPI, or AICC format in your LMS, you may have questions about how courses are scored and completed. The handling of scoring varies from LMS to LMS, but this article includes general information about how Bigger Brains courses report learner progress to the LMS. First, your course may or may not incl

Firewall Issues

Published May 1st, 2025 by Chip Reaves

Occasionally Bigger Brains courses may be blocked or partially blocked by a network firewall. The symptoms of a firewall issue may include: A blank screen where content should be showing, especially the video window An error referencing an expired or invalid license, when the customer's license is still valid Videos displaying but not playing, or sh

Microsoft Sync - Entra ID and Azure

Published May 6th, 2025 by Chip Reaves

Your users in BrainStation can be imported or synced from your Microsoft 365 tenant using our integration with Entra ID. There are two methods for syncing your Microsoft users to BrainStation: OAuth Enterprise App The OAuth mechanism is easier and is generally recommended. Both methods are available on the Azure Entra Sync page in the Team Mana

Teams App FAQs

Published May 1st, 2025 by Chip Reaves

If I complete a course in the Teams app, does it show as completed in the online Learning Portal (BrainStation)? Yes, currently progress in the Teams app is linked to any progress in BrainStation. Will Users receive a Certificate of Completion or Digital Badge for completing a course in the Teams App? Yes, these work the same as they do in BrainS

Dashboard and Reports

Published April 30th, 2025 by Chip Reaves

Learner Dashboard In the Bigger Brains BrainStation experience, your homepage, the My Courses page, looks almost identical whether you are a Team Leader or a Learner. The only difference is the Report button on the Learner view is replaced with the Team Leader button on the Team Leader view. On the My Courses home page, the default view you see firs

Certificates and Digital Badges

Published April 30th, 2025 by Chip Reaves

Certificates When you complete a Course (in most cases) you will receive a Course Completion Certificate: The Course Completion Certificate can be downloaded as a PDF for printing or sharing with others. Your Certificate may look different depending on the course you completed, and some courses do not have Certificates. Note that this is not the

Assign Courses and Learning Paths

Published April 30th, 2025 by Chip Reaves

Course Assignment From the main page of the BrainStation LMS (Team Leader view), there are options to assign courses. Assign Courses to Learner To work with an individual learner, select Assign Courses to Learner from the main BrainStation LMS page. From this view, select a learner by clicking on Select. From here, you can search for a specific

Team Leader Guide

Published April 30th, 2025 by Chip Reaves

Click to download your Team Leader Guide